JOB OFFER WITHDRAWAL LETTER
[Company Letterhead]
[Date]
[Candidate Name] [Candidate Address] [City, State ZIP Code]
RE: Withdrawal of Employment Offer - [Position Title]
Dear [Candidate Name],
OFFER WITHDRAWAL NOTIFICATION
We are writing to formally withdraw our employment offer dated [Original Offer Date] for the position of [Position Title] at [Company Name].
REASON FOR WITHDRAWAL
This decision has been made due to: ☐ Budget constraints and position elimination ☐ Discovery of information during background verification ☐ Changes in business requirements ☐ Candidate's inability to meet employment requirements ☐ [Other reason]: [Specific explanation]
EFFECTIVE DATE
This withdrawal is effective immediately as of the date of this letter.
BACKGROUND CHECK DISCLOSURES
If this withdrawal is based on information obtained through a background check, credit report, or consumer reporting agency, please be advised:
- You have the right to obtain a copy of the consumer report used in this decision
- You may dispute any inaccurate information contained in the report
- The reporting agency did not make the employment decision and cannot provide reasons for the withdrawal
Consumer Reporting Agency Information: [Agency Name] [Agency Address] [Agency Phone]
RETURN OF MATERIALS
Please return any Company materials, documents, or property that may have been provided during the interview process, including:
- Company information packets
- Proprietary documents
- Equipment or devices
- Access credentials
FUTURE OPPORTUNITIES
☐ This decision does not preclude consideration for future opportunities with [Company Name] ☐ We encourage you to apply for other suitable positions as they become available ☐ Your application will remain on file for [Time Period]
CONFIDENTIALITY
Any confidential information shared during the interview process must continue to be maintained in confidence in accordance with any confidentiality agreements signed.
LEGAL DISCLAIMERS
-
At-Will Employment: This withdrawal does not alter the at-will nature of employment relationships at [Company Name].
-
Non-Discrimination: This decision was made for legitimate business reasons and was not based on race, color, religion, sex, national origin, age, disability, or other protected characteristics.
-
No Contractual Obligation: An offer letter does not create a binding employment contract until the candidate's first day of work and completion of all pre-employment requirements.
CONTACT INFORMATION
If you have questions regarding this withdrawal, please contact:
[HR Representative Name] [Title] [Phone Number] [Email Address]
ACKNOWLEDGMENT REQUEST
Please sign and return one copy of this letter to acknowledge receipt of this withdrawal notice.
We appreciate your interest in [Company Name] and wish you success in your career endeavors.
Sincerely,
[Name] [Title] [Company Name]
CANDIDATE ACKNOWLEDGMENT
I acknowledge receipt of this job offer withdrawal letter dated [Date].
_________________________ Date: __________ [Candidate Name]
DISCLAIMER
This template should be reviewed by employment counsel to ensure compliance with federal and state employment laws, including FCRA requirements for adverse action notices.
Note: Timing is critical - this notice should be sent as soon as the withdrawal decision is made to minimize potential legal exposure.
