CATERING SERVICES CONTRACT
THIS AGREEMENT is made on [Date],
BETWEEN:
[Client Name], of [Client Address] (the "Client")
AND
[Caterer Name], of [Caterer Address] (the "Caterer").
WHEREAS
- The Client wishes to engage the Caterer to provide catering services for an event; and
- The Caterer agrees to provide such services under the terms and conditions set forth in this Agreement.
NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows:
1. DEFINITIONS
1.1. Event: The event for which the catering services are to be provided, described as follows:
- Type of Event: [Event Type]
- Date(s): [Event Date(s)]
- Time: [Start Time] to [End Time]
- Location: [Event Location]
- Expected Number of Guests: [Number of Guests]
1.2. Services: The catering services described in Section 2.
2. SCOPE OF SERVICES
2.1. The Caterer shall provide the following services:
- Preparation, delivery, and serving of food and beverages as per the agreed menu (see Schedule A: [Attach Menu or Describe Menu]).
- Provision of [staffing requirements, e.g., servers, bartenders, chefs, etc.].
- Setup and cleanup of catering area.
- Provision of [equipment, e.g., tables, chairs, linens, utensils, etc.], if applicable.
2.2. Any additional services or changes to the menu must be agreed in writing by both parties.
3. PAYMENT TERMS
3.1. Total Fee: The total fee for the Services is [Total Amount], payable as follows:
- Deposit: [Deposit Amount] due upon signing this Agreement.
- Balance: [Balance Amount] due by [Due Date or Event Date].
3.2. Payments shall be made by [payment method, e.g., bank transfer, cheque, etc.] to [Caterer Payment Details].
3.3. Late payments may incur a fee of [Late Payment Fee] per [time period].
4. CANCELLATION AND REFUNDS
4.1. The Client may cancel this Agreement by providing written notice to the Caterer.
4.2. Cancellation fees shall apply as follows:
- Cancellation more than [Number] days before the Event: [Refund Policy, e.g., full refund minus deposit].
- Cancellation [Number] days or less before the Event: [Refund Policy, e.g., partial refund or no refund].
4.3. If the Caterer cancels, all payments made by the Client shall be refunded in full.
5. CLIENT OBLIGATIONS
5.1. The Client shall provide the Caterer with access to the Event location at agreed times for setup and cleanup.
5.2. The Client shall inform the Caterer of any allergies, dietary restrictions, or special requests by [Date].
5.3. The Client is responsible for obtaining all necessary permits or permissions for the Event venue, unless otherwise agreed.
6. LIABILITY AND INDEMNITY
6.1. The Caterer shall maintain appropriate insurance coverage for its services.
6.2. The Caterer is not liable for:
- Damage to or loss of property not caused by its negligence.
- Illness or allergic reactions caused by undisclosed allergies or dietary restrictions.
6.3. The Client agrees to indemnify and hold harmless the Caterer against any claims arising from the Client’s breach of this Agreement.
7. FORCE MAJEURE
7.1. Neither party shall be liable for failure to perform its obligations due to causes beyond its reasonable control, including but not limited to acts of God, natural disasters, or government restrictions.
8. CONFIDENTIALITY
8.1. Both parties agree to keep confidential all personal and business information obtained in connection with this Agreement, unless required by law.
9. TERM AND TERMINATION
9.1. This Agreement is effective as of [Effective Date] and terminates upon completion of the Services and final payment.
9.2. Either party may terminate this Agreement for material breach by giving written notice to the other party. The non-breaching party may seek remedies as allowed by law.
10. GOVERNING LAW
10.1. This Agreement shall be governed by and construed in accordance with the laws of [Governing Law State/Country].
11. GENERAL PROVISIONS
11.1. Entire Agreement: This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements or understandings.
11.2. Amendments: Any amendment to this Agreement must be in writing and signed by both parties.
11.3. Notices: All notices under this Agreement must be in writing and sent to the addresses stated above or as otherwise notified.
11.4. Severability: If any provision of this Agreement is found to be invalid, the remaining provisions shall remain in full force and effect.
12. DISCLAIMER
This document is a template and may not be suitable for all situations. The parties should consult with legal counsel before signing this agreement.
SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Catering Services Contract as of the date first written above.
CLIENT:
Name: ___________________________
Signature: ______________________
Date: ___________________________
CATERER:
Name: ___________________________
Signature: ______________________
Date: ___________________________
