EMPLOYEE WARNING NOTICE
THIS EMPLOYEE WARNING NOTICE ("Notice") is issued on [Date],
BY:
[Company Name], through [Supervisor/Manager Name], [Title] ("Company"),
TO:
[Employee Name], [Job Title], Employee ID: [Number] ("Employee").
1. WARNING LEVEL
1.1 This constitutes a: [ ] First Written Warning / [ ] Second Written Warning / [ ] Final Written Warning
1.2 Previous Warnings: [List any prior verbal or written warnings with dates and subjects, or state "None."]
2. REASON FOR WARNING
2.1 Nature of Violation. Employee is receiving this warning for the following violation(s) of Company policy and/or performance standards:
Category: [ ] Attendance/Punctuality / [ ] Performance / [ ] Conduct/Behavior / [ ] Policy Violation / [ ] Safety Violation / [ ] Insubordination / [ ] Other: [Specify]
2.2 Detailed Description of Incident(s):
Date(s) of Incident: [Date(s)] Time: [Time] Location: [Location] Witnesses: [Names, if any]
[Provide a clear, factual, and detailed description of the specific behavior, incident, or performance deficiency that prompted this warning. Include what happened, when, where, who was involved, and what policy or standard was violated. Be objective and avoid subjective language.]
2.3 Policy Violated. This conduct violates the following Company policy(ies): (a) [Policy Name], Section [Number] of the Employee Handbook; (b) [Additional policies if applicable]; (c) [Performance standard or job description requirement].
2.4 Impact. This behavior/performance has had the following impact: [Describe impact on team, operations, safety, customer relations, etc.]
3. PRIOR DISCUSSIONS AND CORRECTIVE ACTIONS
3.1 The following prior discussions and/or actions have taken place regarding this issue:
(a) [Date]: [Verbal coaching/discussion about _____] (b) [Date]: [Written warning regarding _____] (c) [Date]: [Performance improvement plan initiated] (d) [Other relevant history]
4. EXPECTED CORRECTIVE ACTION
4.1 Employee is required to take the following corrective actions immediately:
(a) [Specific action required — e.g., "Arrive at workstation by 8:00 AM daily without exception"] (b) [Specific action — e.g., "Complete all assigned tasks by stated deadlines"] (c) [Specific action — e.g., "Treat all colleagues and customers with respect and professionalism"] (d) [Specific action — e.g., "Complete [training program] by [date]"]
4.2 Performance Goals. Employee must achieve the following measurable goals by [Date]: (a) [Goal 1 with metric]; (b) [Goal 2 with metric]; (c) [Goal 3 with metric].
4.3 Support Provided. Company will provide the following support to help Employee succeed: (a) [Additional training: specify]; (b) [Mentoring or coaching: specify]; (c) [Modified schedule or workload: specify]; (d) [Other resources].
5. CONSEQUENCES OF CONTINUED VIOLATIONS
5.1 Failure to comply with the expected corrective actions or any further violations of Company policy may result in additional disciplinary action, up to and including:
(a) Additional written warnings (b) Suspension without pay (c) Demotion or reassignment (d) Termination of employment
5.2 This warning will remain in Employee's personnel file for [12/24] months. If no further incidents occur during this period, Employee may request a review of this warning's status.
6. REVIEW PERIOD
6.1 Employee's performance/conduct will be reviewed on [Review Date], approximately [30/60/90] days from this Notice.
6.2 During the review period, Employee shall meet with [Supervisor Name] on [weekly/bi-weekly] basis to discuss progress.
7. EMPLOYEE RESPONSE
7.1 Employee has the right to provide a written response to this warning within [5] business days, which will be attached to this Notice in the personnel file.
7.2 Employee may also raise concerns through: (a) the Company's grievance procedure; (b) the HR department; (c) the employee assistance program (EAP) at [contact info].
8. ACKNOWLEDGMENT
8.1 Employee's signature below acknowledges receipt of this Notice and confirms that its contents have been discussed. Signing does not necessarily indicate agreement with the warning.
ISSUED BY:
Signature: _________________________ Name: [Supervisor/Manager Name] Title: [Title] Date: __________
ACKNOWLEDGED BY EMPLOYEE:
Signature: _________________________ Name: [Employee Name] Title: [Job Title] Date: __________
HR REPRESENTATIVE:
Signature: _________________________ Name: [HR Rep Name] Title: [Title] Date: __________
EMPLOYEE RESPONSE (optional, attach additional pages if needed):
