EVENT PLANNING SERVICES AGREEMENT
THIS AGREEMENT is made on [Date],
BETWEEN:
[Client Name], of [Client Address] ("Client")
AND
[Event Planner Name], of [Event Planner Address] ("Event Planner").
WHEREAS
- The Client wishes to engage the Event Planner to provide event planning services for [Event Description] on [Event Date] at [Event Location].
- The Event Planner agrees to provide such services under the terms and conditions set forth in this Agreement.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree as follows:
1. SCOPE OF SERVICES
1.1 The Event Planner shall provide the following services ("Services"):
- [Describe specific services, e.g., venue selection, vendor coordination, event design, guest management, etc.]
1.2 The Event Planner will perform the Services in a professional and timely manner, according to the specifications agreed upon by both parties.
2. EVENT DETAILS
2.1 Event Name/Type: [Event Name/Type]
2.2 Event Date: [Event Date]
2.3 Event Time: [Event Time]
2.4 Event Location: [Event Location]
2.5 Estimated Number of Guests: [Number of Guests]
3. FEES AND PAYMENT TERMS
3.1 Total Fee: [Total Fee Amount]
3.2 Deposit: A deposit of [Deposit Amount or Percentage]% is due upon signing this Agreement.
3.3 Balance: The remaining balance of [Balance Amount] is due by [Due Date or Number of Days Before Event].
3.4 Additional Costs: The Client is responsible for all additional costs, such as vendor fees, permits, and other out-of-pocket expenses, unless otherwise agreed in writing.
4. CHANGES AND CANCELLATIONS
4.1 Any changes to the Services or Event Details must be made in writing and agreed upon by both parties.
4.2 If the Client cancels the event:
- More than [Number] days before the Event Date: [Refund/Retainer Policy].
- [Number] days or less before the Event Date: [Refund/Retainer Policy].
4.3 The Event Planner reserves the right to cancel this Agreement for cause, with written notice, and will refund any fees paid, less costs incurred.
5. CLIENT RESPONSIBILITIES
5.1 The Client agrees to provide all necessary information and approvals in a timely manner.
5.2 The Client is responsible for the conduct of guests and shall ensure compliance with all venue rules and regulations.
6. INDEPENDENT CONTRACTOR
6.1 The Event Planner is engaged as an independent contractor and not as an employee, agent, or partner of the Client.
7. LIABILITY AND INDEMNITY
7.1 The Event Planner will not be liable for any indirect, incidental, or consequential damages arising from the event, except for damages caused by gross negligence or willful misconduct.
7.2 The Client agrees to indemnify and hold harmless the Event Planner from any claims, damages, or expenses arising out of the event, except to the extent caused by the Event Planner’s negligence.
8. CONFIDENTIALITY
8.1 Both parties agree to keep confidential any proprietary or sensitive information obtained during the course of this Agreement.
9. FORCE MAJEURE
9.1 Neither party shall be liable for failure to perform its obligations under this Agreement if such failure is due to circumstances beyond its reasonable control, including but not limited to acts of God, war, pandemic, or governmental restrictions.
10. TERM AND TERMINATION
10.1 This Agreement shall commence on the date first written above and continue until completion of the Services, unless terminated earlier in accordance with this Agreement.
10.2 Either party may terminate this Agreement with [Notice Period Days] days’ written notice to the other party.
11. GOVERNING LAW
11.1 This Agreement shall be governed by and construed in accordance with the laws of [Governing Law State/Country].
12. ENTIRE AGREEMENT
12.1 This Agreement constitutes the entire agreement between the parties and supersedes all prior discussions or agreements.
12.2 Any amendments must be in writing and signed by both parties.
13. NOTICES
13.1 Any notice required under this Agreement shall be in writing and delivered to the addresses stated above, or such other address as either party may specify in writing.
14. SEVERABILITY
14.1 If any provision of this Agreement is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.
Disclaimer
This document is a template and may not be suitable for all situations. The parties should consult with legal counsel before signing this agreement.
SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.
CLIENT:
Name: ___________________________
Signature: ______________________
Date: ___________________________
EVENT PLANNER:
Name: ___________________________
Signature: ______________________
Date: ___________________________
